Executive Assistant
๐ Location: San Diego, CA | On-site | Full-time
DeepWater Exploration Inc. is developing cutting-edge AI and systems for the subsea/maritime space. As a fast-growing startup, weโre looking for an Executive Assistant to support our leadership team in a fast-paced, high-stakes environment. This role requires exceptional organizational skills, discretion, and adaptability while working closely with company executives.
What Youโll Do
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๐ Calendar & Schedule Management โ Keep our exec team's schedule running smoothly, ensuring alignment with key priorities.
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๐ค Meeting Coordination โ Plan, schedule, and facilitate meetings, including agenda prep and follow-ups.
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โ๏ธ Travel Planning โ Handle domestic and international travel arrangements, including itineraries, logistics, and accommodations.
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๐ Stakeholder Communication โ Act as a liaison between executives and internal/external stakeholders, ensuring seamless communication.
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๐ Project & Event Support โ Assist with executive presentations, leadership meetings, and company-wide events.
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โก Process Improvement & Automation โ Identify ways to streamline workflows and leverage AI tools (ChatGPT, ClaudeAI, Perplexity, etc.)
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๐ฏ Team Operations & Culture โ Support onboarding, team-building events, and cross-functional coordination.
What Weโre Looking For
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1-2 years of experience in a similar role (or relevant education/training).
Strong organizational and time management skills, with attention to detail.
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Excellent written and verbal communication skills.
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Ability to adapt quickly in a fast-moving startup environment.
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Proficiency in Google Workspace (Docs, Sheets, Slides, Calendar, etc.).
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Willing to work on-site in San Diego, Monday-Friday, with occasional additional hours as needed
Comfortable learning and using emerging technology tools and property management systems.
Proficiency with macOS/Windows, keyboard shortcuts, and AI/LLM tools.
Why Join Us?
- Work directly with a young, driven team in a high-growth startup.
- Gain exposure to cutting-edge technology.
- Be part of an innovative and mission-driven company shaping the future of underwater exploration.
- Opportunity to grow alongside the company and take on increasing responsibilities.
If youโre looking for a dynamic role with a company that values efficiency, innovation, and strong execution, weโd love to hear from you. Apply today.